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Actis: “Dematerialisation is experiencing exponential demand”

In a city-state where price per square meter is one of the highest in the world, the dematerialisation
of data is one of the challenges of tomorrow.

How and what to dematerialise in the future?

– Chose a good provider in terms of security
and energy management (look for low-
energy data centre certifications, such
as the ISO 50001); reduce the number
of servers within a company and group
resources in the cloud. “The data centre
used by Actis is cooled by chilled water
air conditioning units using seawater. The
isolation of the hot pipe also allows better
efficiency in terms of cooling and energy
consumption,» points out Marion Soler.
– Choose a paper-free approach for
documents that take up space or create
productivity problems like filing, research,
time spent sorting, binding documents
together and the authorisation process.
– Sort out paper-format data that is archived
and inactive onto discs, USB keys and
physical as well as virtual servers.

It was in the 1990s that the expression “paper- equivalent laws in France, uxembourg and “In 20 years’ time, we’ll be completely
free” first appeared. Thirty years later, between Belgium, combing the best aspects of each. digitalised”
70 and 80 kilos of paper is used by every This strategy means there is greater security, “Culture takes time to evolve but in 20 years’
working person each year. According to the which reassures digital users,” assesses Marion time, we’ll be completely digitalised in all
uocirca Global Print 2025 study, printing Soler. The aim of this law is to transform the respects, whether that be in our relationship
remains an important part of the daily activities country into a digital state, thus guaranteeing with authorities, between individuals or in the
of 78% of organisations and 64% of those an equivalent probative value between a private sector,” believes Marion Soler, who has
questioned expect this still to be the case in paper document and its digital version; and it noticed the enthusiasm brought about by the
2025. That being said, the digital transition is inserts into the Civil Code provisions relating Blue Fund. In real terms, “dematerialisation can
now moving the goal posts. According to Marion to the electronic seal, the electronic original, take place via a digital safe. With our data centre
Soler, General manager of the company, Actis, time-stamping and electronic registered post. and technological solutions, documents are now
“Dematerialisation is experiencing exponential Monégasque companies can thus dematerialise digitalised, indexed and kept in a digitalisation
demand and this will remain the case for the many document exchanges, whether in their centre within the Principality. The confidentiality
next 30 years. For businesses, archiving data interactions with their employees, other and security of the documents are respected
in a digital safe represents an average saving companies or the administration. Sending but technology evolves in a continuous manner,”
of 50% compared to paper. The return on the payslips or contracts electronically, online as do its uses: “electronic billing is becoming
investment is instant,” - and especially so in administrative procedures, electronic archiving obligatory for all. Soon, electronic payslips will
Monaco, where the price per square metre is of documents without the need to keep a hard be the norm. For large-scale organisations (of
one of the highest in the world. copy: there are many opportunities for the between 300 and 400 staff), savings of 60% on
private and public sectors. With digitisation, traditional payslip handling can be calculated,
Legal setting it is estimated that approximately 1.6 million without the printing, the envelopes, dispatch and
Since 2020, there has been a legal setting for documents could be stored in a digital safe so on.” The Actis boss wants to reassure those
the digital economy of Monaco: “The Digital each year and that 3.4 million tonnes of paper who fear an all-tech world: “Digital is not going
Principality Act has allowed the consolidation would be saved each year. For example, the to replace humans. It’s just going to allow the
of dematerialisation in the country. Monaco is dematerialisation of administrative procedures better functioning of our core business activities
ahead of its time, having done things differently has enabled Estonia to save the equivalent of and to be more available in our interactions with
and been innovative. Lawmakers compared 2% of Estonian GDP per year. each other.”

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